Rental leasing and property management in Toronto and the GTA
A registered brokerage finds and signs your tenant. Regent Dominion then manages the tenancy day to day. Two separate services, each under its own written agreement.
Leasing: our Partner BrokerageManagement: Regent Dominion Property Management Inc.
No tenant deposits held
Month-to-month agreement
Monthly owner statements
Written pricing, plus HST
Services
Two services, kept clearly separate
In Ontario, leasing a property is real estate trading, so only a registered brokerage can provide it. Managing the tenancy afterward is a different job with different rules. Keeping them apart means you always know who is responsible for what.
Leasing through our partner brokerage
A registered Ontario real estate brokerage that partners with Regent Dominion, under its own agreement with you.
Listing and marketingYour rental is listed and promoted to attract qualified applicants.
Tenant screeningApplications are reviewed, with credit and reference checks where permitted.
Lease preparationThe lease is prepared and negotiated, using the Ontario Standard Form of Lease where it applies.
Initial fundsRent and deposits collected in the leasing transaction are handled by the brokerage under its own trust-account obligations and passed on to you.
Management through Regent Dominion
Regent Dominion Property Management Inc., for long-term residential tenancies.
Monthly rent administrationOrdinary monthly rent is collected by electronic payment and paid out to you, with a monthly owner statement.
Repairs and emergenciesA $500 maintenance reserve covers routine repairs. Regent Dominion can coordinate emergency repairs up to $1,000 per incident. Larger work needs your approval.
Notices and key datesRent-increase notices, plus tracking of lease expiry and other statutory dates. For Landlord and Tenant Board applications or notices to end a tenancy, you use a lawyer or licensed paralegal.
InspectionsMove-in and move-out inspections, plus a yearly fall inspection (not required for condominium apartments).
No tenant deposits heldRegent Dominion never holds your tenant's deposits. The last-month's-rent deposit and any key deposit stay with you, and you remain responsible for the yearly interest on the rent deposit.
Regent Dominion does not manage short-term, vacation or Airbnb-style rentals. Already have a tenant? Existing long-term tenancies can move straight to Regent Dominion without going through the brokerage.
How it works
From signed lease to monthly statement
1
The Partner Brokerage leases
Our Partner Brokerage lists the property, screens applicants and prepares the lease. The brokerage handles the initial funds and pays them to you.
2
You hand over the tenancy
Once the lease is signed, you give Regent Dominion the signed lease and a handover form. Tenant information is shared only as needed, and with the tenant's consent where required.
3
Regent Dominion manages
We collect monthly rent, coordinate repairs within your agreed limits, track key dates and send your monthly statement.
Pricing
Simple, written pricing
Regent Dominion's fees cover management only. Leasing fees are set by the partner brokerage in its own agreement. All amounts are plus HST.
Monthly management fee
5% of rent
Minimum $125 per month. No management fee for a full calendar month your unit is vacant. Fees apply whether rent is paid to you or through Regent Dominion.
Monthly rent
Management fee
$2,000
$125 (minimum)
$3,000
$150
$4,000
$200
Fee amounts shown before HST. Weekly or other rent periods are converted to a monthly equivalent.
Included and optional
IncludedMove-in and move-out inspections, monthly owner statements, rent administration and maintenance coordination.
Fall inspection: $100 per yearRequired each year, except for condominium apartments.
Additional inspections: $100 eachWhen you ask for one or we recommend it and you approve.
Capital project coordinationOptional. 10% of the third-party project cost, minimum $500, under a signed project authorization.
Vendor costs at costRepairs and third-party charges are passed through without markup.
Your management agreement sets out the full fee terms.
Regent Dominion Property Management Inc. manages long-term residential rentals for owners in Toronto and the GTA. We focus on the day-to-day work of a tenancy: rent administration, repair coordination, record keeping and tracking the dates the Residential Tenancies Act cares about.
We do not lease or market properties. That work is done by our Partner Brokerage, a registered Ontario real estate brokerage, so each service stays with the party licensed to provide it.
FAQs
Frequently asked questions
What does a property manager actually do?
Regent Dominion handles the ongoing work of a tenancy: collecting rent, coordinating repairs, tracking lease and notice dates, doing inspections and sending you a monthly statement. You stay the landlord and make the big decisions.
When do I get paid?
Rent is paid out to you after it clears, usually within five business days, minus the management fee and any approved expenses. You receive an owner statement for each month and an annual summary for tax time.
Do you hold my tenant's security or last-month's-rent deposit?
No. Regent Dominion holds no tenant deposits. The last-month's-rent deposit and any key deposit stay with you, and you are responsible for applying the rent deposit to the final month and paying the yearly interest. We can remind you when it is due.
How much can you spend on repairs without asking me?
Routine repairs up to $500 per incident, paid from your maintenance reserve. In an emergency, Regent Dominion can arrange urgent repairs up to $1,000 per incident to limit damage. Anything larger needs your approval first.
Can you evict a tenant for me?
We track the dates and serve rent-increase and routine notices. Regent Dominion does not give legal advice or prepare Landlord and Tenant Board applications or notices to end a tenancy. For those, you work with a lawyer or licensed paralegal, and we help with records and coordination.
Which notices do you handle, and what happens with LTB matters?
Regent Dominion prepares and serves rent-increase notices and routine administrative notices, such as notices of entry for inspections and repairs, and tracks the dates that matter. We do not prepare Landlord and Tenant Board applications or notices to end a tenancy. For those, you work with a lawyer or licensed paralegal of your choice. We can compile the factual records they will need, such as the rent ledger, payment notices, communication logs and repair history, and we can serve a notice that you or your representative has prepared.
Do you find tenants?
Not directly. Leasing is handled by our Partner Brokerage, a registered Ontario real estate brokerage, under a separate agreement. After the lease is signed, the tenancy can move to Regent Dominion.
I already have a tenant. Can I switch to you?
Yes. Existing long-term tenancies, including those that have become month-to-month, can move to Regent Dominion. We'll ask for the lease, rent history and deposit records.
What happens if my unit is vacant?
You pay no management fee for a full calendar month of vacancy, and ordinary services pause. When a new long-term tenancy starts, services and fees resume without a new agreement.
I live outside Canada. Can you manage my rental?
Yes. Rent paid to non-resident owners is generally subject to Canadian withholding tax, which Regent Dominion applies and reports. Talk to your accountant about your situation, and you can handle key deposits electronically from anywhere.
What if there's an emergency after hours?
For a fire, gas leak or medical emergency, call 911 first. For urgent property problems such as a burst pipe, no heat or a failed lock, owners and tenants can call our 24/7 emergency line. Regent Dominion can coordinate emergency repairs up to $1,000 per incident to limit damage, and larger work generally needs the owner's approval.
Can I cancel?
Yes. The agreement runs month to month, and either side can end it with 60 days' written notice. It ends automatically when a sale of the property closes.
Add a real owner review here, with the owner's written permission.
Owner name, neighbourhood
Add a real owner review here, with the owner's written permission.
Owner name, neighbourhood
Add a real owner review here, with the owner's written permission.
Owner name, neighbourhood
Get started
Book a landlord consultation
Tell us about your rental and what you need. We'll reply to confirm a time and explain which service applies and what it costs before you sign anything.
Phone
Email
Office
Hours
24/7 emergency line
Privacy Policy
Effective
1. Who we are
Regent Dominion Property Management Inc. ("Regent Dominion", "we", "us") provides property management services for long-term residential rentals in Toronto and the GTA. This policy explains how we handle personal information on this website and when we provide our services. We follow Canada's Personal Information Protection and Electronic Documents Act (PIPEDA) and other privacy laws that apply to us.
2. What we collect
Through our website form: your name, email, phone number, rental property address, the service you are interested in, property type, preferred contact method and time, and anything you tell us about your situation.
When we provide services: lease and tenancy records, rent and payment information, banking details needed to collect and pay out rent, tax residency information for non-resident owners, maintenance and inspection records, and our communications with owners and tenants.
Automatically: basic technical information such as your IP address, browser and pages visited, collected through our website platform.
3. How we use it
We use personal information to respond to your enquiry and book a consultation, provide and administer our services, process rent and payments, meet legal, tax and regulatory obligations, communicate with you about your service, prevent fraud, and improve our website. We do not sell personal information.
4. Your consent
By submitting our form and ticking the consent box, you agree that Regent Dominion Property Management Inc. may contact you about your enquiry. You can withdraw consent at any time by contacting us, subject to legal or contractual limits. We send marketing messages only with your consent, and each one includes a way to unsubscribe.
5. Who we share it with
We share personal information only as needed, with: service providers that support our business (such as our website and customer-management platform, email and text messaging, payment processors, portal and accounting software, and maintenance vendors); our partner brokerage, when you ask us to connect you with them about leasing or when a new tenancy is handed over to us; professional advisers; government and tax authorities where the law requires, including for non-resident owner tax withholding; and a buyer or successor if our business is transferred. The brokerage's own privacy practices apply to information it holds.
6. Storage outside Canada
Some of our service providers may store or process information outside Canada, including in the United States. Information held in another country may be accessible to its courts, law enforcement and other authorities under that country's laws.
7. Safeguards and retention
We use physical, technical and organizational safeguards suited to the sensitivity of the information, and we limit access to people who need it. We keep personal information only as long as needed for the purposes above or as the law requires, and then securely delete or de-identify it. If a breach creates a real risk of significant harm, we will notify affected people and the Privacy Commissioner as the law requires.
8. Your rights
You may ask to see the personal information we hold about you, ask us to correct it, or withdraw your consent. We may need to verify your identity first, and in limited cases the law allows or requires us to refuse access, in which case we will explain why.
9. Cookies
Our website platform may use cookies and similar tools to make the site work and to understand how it is used. You can control cookies through your browser settings. Our site may link to other websites, which have their own privacy practices.
10. Contact and complaints
Privacy Officer: Moses Lu, Regent Dominion Property Management Inc., . If we cannot resolve a concern, you may contact the Office of the Privacy Commissioner of Canada at priv.gc.ca.
11. Changes
We may update this policy and will post the new version here with a new effective date.
